Preparation of Papers forSubmission to eWiC Using RTF Templates
First Author
Institute or Department (optional),University or College
City and County
Second Author
Institute or Department (optional),University or College
City and County
Abstract
This document contains some guidelines for the layout of papers to besubmitted to eWiC.  The document is distributed in RTF format, and includesstyle formats to help in the preparation of your document.  Also, thedocument itself serves as an example ofwhat your paper will look like when completed according to the guidelinesgiven.
1	Introduction
This document is provided to help youprepare your paper for submission to eWiC.  Papers must be submitted intheir final version as PostScript.  The publishedPostScript and PDF versions of the paper will be generated directly fromthe PostScript submitted by the author or editors of the Workshop.
This document is distributed in RTF format.  This format can be importedinto a variety of Word Processors although this document assumes MS-Word isbeing used.  The RTF file can help you prepare your document in threeways:
•	Theactual text in the document explains the required layout of the paper, witha table at the end defining all the styles used in the document.
•	Onceimported into your Word processor, the document itself can serve as atemplate for your own paper.  You should use the styles defined in the RTFwherever possible.
•	You can print this document out and see what the required layout looks likeon paper.
1.1	ElectronicPublishing
Workshops are published electronically by eWiC.  This means that instead ofreceiving printed copies of the papers customers will select an electronicformat (such as PostScript or PDF) and print out the papers on their own printers.  This influences on the preparation of eWiC papers in severalways.
1.	Papers fromWorkshops will be printed out individually.  This means each page of eachpaper should have enough context information to identify the paper and theWorkshop it came from.
2.	Differentpaper sizes may be used by different customers.  The print area of the pageis defined to be the largest area which fits on both A4 and US Letterpaper.
3.	Customers will be choosing which papers to print based on the abstract ofthe papers alone.  It is in your own interest to ensure the abstract adequatelydescribes the content of your paper.
1.2	Contents of thePaper
The PostScript versions of the papers submitted to eWiC will be publishedexactly as they are received.  There will be no further proof reading ofthe papers.  Please proof read the paper carefully before submitting toeWiC.  The use of a spelling checkeris recommended.

1.3	Further Help
eWiC represents a new publishingprocess.  The guidelines and style files are new, and have not yet been extensively used.  Please do not hesitate to contact usat the address below if you have any problems or questions when preparingyour paper.
Additionally, if you have anysuggestions as to how the instructions could be made clearer or easier touse, please let us know.
e-mail: eWiC@imi.gla.ac.uk
or contact:
Jon Ritchie,
Computing Science,
University of Glasgow,
Glasgow, G12 8QQ,
Tel: +44 (0)141 330 6854
Fax: +44 (0)141 3304913
2	GeneralLayout
2.1	Page Format
The page is defined as being the largest area which fits both A4 and US Letter.  The print area ofthe page should be 165mm x 255mm.  This can be achieved using the marginsas specified in Table 1 below. The document should use single sided pages,in a single column.

Margin	Dimension	
Left	2.5 cm	
 Right	2.5 cm	
Top	1.5cm	
Bottom	2 cm	
Table 1: The Margins of the Document.

When making up pages, please avoidleaving "widows" and "orphans," i.e., using the first line of a paragraph as the lastline of a page, or the last line of a paragraph as the first line of a newpage.  Similarly, a heading near the end of a page should be followed by atleast two lines of text, and aheading near but not at the top of a page should have at least two lines oftext above it.  Use of the appropriate styles should minimise  thisproblem.
Please never leave a table or a figure alone on a page when there is stillspace remaining for several (normally at least five) lines of text.
2.3	Running Headsand Page Numbers
Each page, except the title page, has arunning head consisting of the title paper, which is right justified. Therunning head must not run into a second line; please use a sensible shortform where necessary.
Each page has a running footer, consisting of the title of the Workshopfollowed by a comma and then the year of the Workshop (e.g. NEW GenerataionProgramming Languages, 1996)  which isleft justified; and the page number(right justified).  The page numbering starts at 1 for the title page.
2.2	Typeface andType Size
The default font is PostScript Times, a font available on all PostScriptlaser printers. The main text should be in a 10 point font size, with aline spacing of 2 points, and should be fully justified to occupy the fullline width. Small text (such as theabstract) should be in a 9 point font size.  Examples of code etc. shouldbe entered in Courier 10 point (using the Code style). Please useitalic print to emphasis words in running text; bold type in the main textand underlining  should be avoided.
3	TheStructure of the Paper
3.1	The Title Page
The first page of each paper should include the title, names and addressesof the authors, and abstract.  The first section follows immediately afterthe abstract, on the same page.  There are styles defined for each of thesecomponents, as used in this document.  Please use these pre-defined styles (see Appendix 1).
3.2 	Headings
Headings should be capitalised (i.e. all words - except prepositions and conjunctions - with more than five lettersshould have a capital initial) and should, with the exception of the title,be aligned to the left.  Do not divide any words and if the heading runs tomore than one line, divide it at some semantically logical point.
There are five levels of heading (including the title) which can be used.The levels two to four are numbered using the decimal system, the fifthlevel is unnumbered.  There should be a tab character between the number and the heading text.  The format of the headings is shown in Table 2below:

Level	Numbering	Layout	
Title	None	18 Point, bold, space before 12, after 6	
2nd	1	14 Point, bold, space before7 after 7	
3rd	1.1	12 Point,bold, space before 6, after 6	
4th	1.1.1	10 Point,bold, space before 5, after 5	
5th	None	10 point, bold, space before 5, after 5	
Table 2: The Numbering of Headings
3.3 	Typography ofVarious Text Elements
3.3.1	Paragraphs
Paragraphs following immediately from aheading should be formatted using the FirstPara style.  This styledoes not indent the first line.  Subsequent paragraphs should use the Body style, which indents the first line by 1 cm.  Do not leave any blank linesbetween paragraphs.
3.3.2	Displayed Lists
Separate the first item in displayedlists from the preceding text by a half‑line space using the style FirstList , and the last item from the following text using the style LastList. The other items in a list should have no additional line spacing betweenthem and can be formatted using the style ListBody.  List items can be indicated using bullet marks, dashes or numbers asrequired.  These list marks should be followed by a tab character, and thenthe text of the list.
3.3.3	Footnotes
Footnotes should be numbered using asuperscript numeral without parentheses (use style footnote reference). They should be numbered consecutively throughout the paper. Thesuperscript numeral appears in the text either directly following the word referred to or following the punctuation mark (e.g., afterthe comma, semicolon, or period, as in the example on this page).1 
As defined by the style footnote text, the number and text of the footnote are put in small print, a line isinserted between text and footnote, and the correct space is insertedbetween the text and the footnote.  The footnote text should be in a 9point font size.
3.3.4	Tables
A blank line should be inserted betweenthe table and the preceding text. The first line in the table should be aheader defining the fields of the table (formatted using TableHeader).  The remaining lines in the table should be formatted using TableBody.   Each file in the table should normally be left-aligned with the tablecell.  Each table should be followed by a number and a caption (e.g.Table1: An Example Table) in a 10 point font size. This is formatted usingthe style TableText.  A blank line should follow the table text.
3.3.5	Code
Program listings and examples etc.,should be entered using the code styles (Courier font, with a 9 point fontsize).  Separate the first line of code from the preceding text by ahalf‑line space use the style FirstCode, and the last line of code from the following text using thestyle LastCode. The other lines of code should have no additional linespacing inserted between them and can be formatted using the style CodeBody.
4	Figures
All figures should be included in thePostScript version of the paper, ideally included in the body of the paper.They should be centred, using the style Figure.  Figure captions should be centred below the figure, in a 10 point fontsize, as formatted using the style FigureText. All figures should benumbered, consecutively throughout the paper, as shown in the examplebelow:

Figure 1: An Example of aFigure

Position the figures in the text as nearas possible to their citations, preferably at the top or the bottom of apage.
5	Formattingof References
5.1. 	Citation inthe Text
The numerical system for citingreferences should be used, references being cited as numbers inside squarebrackets like this [1] for single references or this [2, 6] for multiple references.  If several consecutive references are cited, use adash to indicate this (e.g. [2, 3, 8–12, 16]).
5.2	Reference List
All publications cited in the text must be included in the reference list.The list of references should appear, on its own, as the final (numbered)section. Please write all references in the bibliography in a standardformat which is “bibliographically complete”.  Avoid shorthand denotations forproceedings (such as “in: ESA’93 Proceedings,pp.419-427”) unless the shorthand is the actual bibliographical name of the proceedings.  Similarly,please do not use any non-standard or uncommon abbreviations.  Journaltitles should be abbreviated in accordance with BS4148(1970, 1975), whichis compatible with ISO 833 and ANSIZ39.5(1969).
If the work has more than sixauthors, list only the first three, followed by “et al”.  The following styles should be used for the main categories ofreferences:
Journal Article
1.	deKleer J. An assumption-based TMS. Artif Intell 1986; 28:127-162
Book
2.	Melhorn K. Data structures and algorithms, Vol 1. Sorting and Searching.Springer-Verlag, London, 1984
Chapter in a Book (orPaper in a Proceedings)
3.	Quint V, Valton I, Beodor H. Grif: an interactive environment for TeX. In:Desarmenien J (ed) TYeX for scientific documentation. Springer-Verlag,Heidelberg, 1986, pp 145-158 (Lecture Notes in Computer Science No.236)
Thesis
4.	Fagin BS. A parallel execution model for prolog. PhD thesis, University ofCalifornia, Berkeley, 1987

Appendix1	Style Names

Style Name	Based On	Specialisation	
Normal	—	Times 10pt, justified	
FirstPara	Normal	—	
Body	FirstPara	Indent: 1 cm	
heading 5	Normal	Bold, space before 5pt, after 5pt,keep with next	
heading 4	heading 5	Tab stops: 1 cm	
heading 3	heading 4	Font 12pt, space before 6pt, after 6pt	
heading 2	heading 3	Font 14pt, space before 14pt ,after 7pt	
heading 1	heading 2	Font 18pt, centered, space before 12pt, after 6pt	
Title	heading 1	—	
Author	Title	Font 12pt, not bold, space before 6pt	
Address	Author	Font 10pt, space before 0pt, after0pt	
AbstractTitle	Title	Font 12pt, space before 24pt	
AbstractFirstPara	FirstPara	Font: 9pt, indent: left: 1cm, right 1cm	
AbstractBody	AbstractFirstPara	Indent: first: 1cm	
header	Normal	Flush right, space after 12pt	
footer	Normal	Line spacing at least 18pt , tab stops:16.5 cm right flush	
footnotereference	Normal	Font: 9pt, superscript 3pt	
footnotetext	—	Font: 9pt, line spacing at least 11pt	
CodeBody	Normal	Font: Courier, 9pt, indent left 1cm, flush left, keep lines together	
FirstCode	CodeBody	Space before 6pt	
LastCode	CodeBody	Space after6pt	
ListBody	Normal	Indent: left 1cm, first -1cm, tab stops 1cm	
FirstList	ListBody	Space before 6pt	
LastList	ListBody	Space after 6pt	
Figure	Normal	Centered, space before 6pt, space after 6pt	
FigureText	Figure	Font 10pt, bold	
TableBody	Normal	Flush Left, space before 2pt, after 2pt	
TableHeader	TableBody	Bold	
TableText	TableHeader	Font: 10pt,indent: left 1cm, space before 12pt	
Reference	Normal	Indent: left 1cm, first -1cm, space after 6pt, keep lines together,tab stops: 1 cm	

Version 1.1 30.2.96