Contributed
talks are each allocated a 20-minute time slot; however, formal presentations
should be only 15 minutes in length, allowing five minutes for questions and
discussion. All invited talks are allocated 45 minutes, of which 5-10 minutes
should be reserved for questions and discussion.
Standard
equipment for oral presentations will include a computer projector, lapel
microphone (for the speaker), and stereo audio hookup (standard stereo
microphone jack connected to the stereo sound system in the conference
auditorium). If you will not be giving the presentation from your own laptop,
you can email ICAD2003@cns.bu.edu by
June 20, 2003
to arrange for a method for transferring your presentation to a computer here
in Boston.
Please
note that we are not planning on providing an overhead projector or a slide
projector unless there are specific requests for this equipment. If you require
A/V equipment beyond a computer projector and stereo audio, contact ICAD2003@cns.bu.edu as soon as
possible so
that we can try to accommodate your requests.
It is the
personal responsibility of each speaker to test his/her presentation (including
his/her own laptop) with the computer projection system during the break
preceding the
session in which the presentation is scheduled. Technical assistance will be
available at the meeting. Presenters whose computers fail to project for any
reason will not be granted extra time. To further smooth transitions, please be
prepared to set up your presentation (start your laptop, etc.) during the
discussion period for the preceding speaker.
Computer
projector resolution (e.g., 600 by 800 pixels) is typically lower than screen
resolution, and, when viewed from the rear of a meeting room, the image will
appear smaller than that of a computer screen viewed normally.
Suggestions
for smooth, effective computer presentations
1. Set your
computer's screen resolution to 600 by 800 pixels or to the resolution
indicated by the AV technical support. If it looks OK, it will probably look OK
to your audience during your presentation.
2. Use all of
the available screen area. If a page in portrait orientation is displayed in
landscape orientation computer projection, the two sides of the projected image
will be blank, effectively shrinking the text size. All documents/figures
should be created in landscape orientation with very thin margins, thereby
making maximum use of the (limited) resolution of the computer projector.
3. No more than
2 graphs/plots/figures should be included on a single slide. Use large
lettering for axis labels and bold fonts for the numbers. Remember that
graphics can be animated or quickly toggled among several options: comparisons
between figures may be made temporally rather than spatially.
4. Avoid fonts
with thin line elements. If using a thin font, make it bold to widen the
minimum line width. Avoid thin lines, which may look fine when viewed on the
high screen resolution setting but will fade or disappear at a lower screen
resolution.
5. Contrasts
must be enhanced in computer-projected documents for good visibility. Use dark
backgrounds with lighter (contrasting) lettering, rather than white backgrounds
with dark lettering. Avoid "busy" backgrounds, and keep text and
figures simple and large.
6. Avoid the use
of red, especially on purple or green backgrounds. People with common color
blindness will not see figures in red if they are backed by similar colors.
7. Avoid large
borders and logos of institutions as these leave a reduced area for actual data
and graphs. If such borders or logos are necessary, place them at the bottom of
the slide so that your technical data appears at the top of the projected
image.
8. Animations
often run more slowly on laptops connected to computer video projectors than
when not connected. Test the effectiveness of your animations before your
presentation. Avoid real-time calculations.
9. It is good
protocol to initiate your slide show (e.g., run PowerPoint) immediately after
connecting your computer, so the audience doesn't have to wait. If there are
any problems, the session chair or a designated helper will endeavor to assist
you, but it is your responsibility to ensure that the technical details have
been worked out ahead of time.
10. Make sure
you have a backup of your presentation on floppy, ZIP disk, PCMCIA memory card,
or equivalent, in case your hard disk crashes or its files become corrupted.
11. During the
presentation have your laptop running with main power instead of using battery
power to ensure that the laptop is running at full CPU speed. This will also
guarantee that your laptop does not run out of power during your presentation.
While the
³official² poster session time is from 3:30 p.m. 5:00 p.m. on Monday, July 7,
all posters should be put up for display prior to lunch on Monday, July 7 and
remain up through lunch on Wednesday, July 9.
All posters will
be displayed in a reception area just outside the main conference meeting room.
Conference registration, breakfasts, lunches, and coffee breaks will be held in
the same reception area. The conference schedule was specifically designed with
ample refreshment breaks to be held in and around the posters in order to
encourage informal scientific and technical discussions throughout the
conference. Roughly half of all of the presentations in the ICAD 2003 program
are poster presentations.
A board
approximately 8 ft. (2.44 meters) wide x 4 ft. (1.44 meters) high will be provided for the display of each
poster. Supplies for attaching the poster material to the display boards will
be provided. Each board will be marked with the poster number. All posters
should include a prominent display of the poster number, title, and author(s)
in lettering at least 1-1/2 inch (25.4-12.7mm) high.
A poster paper
should be able to ³stand alone,² that is, be understandable even if the author
is not present to explain, discuss, and answer questions. This is particularly
important because the posters will be on display throughout the conference, and
the author may not always be present. In addition, when the author is engaged
in discussion with one person, others may want to study the display without
interrupting an ongoing dialogue.
To maximize the
effectiveness of the poster, keep the presentation simple and clear, even if
the topic is complex. There should be an overall balance between text and
graphics and clearly labeled sequence in the order of the layout.
Arrange
materials in vertical columns rather than a horizontal row format. It is easier
for viewers to scan a poster by moving systematically along it rather than a
zig zagging back and forth in front of it. Simple by prominent sub-headings
like "Introduction", "Methods", "Discussion", and
"Conclusions" are very helpful.
Lettering:
Lettering of the
titles and text in the poster should be large enough so it can be read from a
distance of 3 to 8 feet (90 to 250 cm).
General text
should be in lower case, as this is much easier to read and should be
double-spaced. Minimum suggested font sizes are
Titles: 1.5 inch
(3.8 cm) or 96 point
Subtitles: 3/4
inch (2.0 cm) or 48 point
Text, including
any lettering on graphs or figures: 1/4 inch (0.7 cm) or 24 point.
Graphics:
One word: Simplify!
Complex graphs are difficult to read and comprehend. Lines on the graph no
thinner than 2 mm. Simple use of color can add emphasis effectively. Each graph
should have a heading of 1 or 2 lines stating the take-home message. Detailed
information should be provided in a legend accompanying each graph. Overall
graph size should not be smaller than 5" x 7" (12.7 x 17.8 cm).
Photographs:
Photographs and micrographs should have good contrast and sharp focus and should not contain unnecessary or distracting detail. Important objects should be labeled, and there should be clear indication of scale. Each photograph should have a heading of 1 or 2 lines stating the take-home message. Detailed information should be provided in a legend accompanying each photograph.
ICAD 2003 Home |